Top W-9 Mistakes That Block Payouts
A single mismatch between your Name and Tax ID can freeze your payments. Here are the most common errors we see every day.
❌ Mistake #1: Using a DBA Name as the "Name"
You put your business brand name (e.g., "Design Studio") on Line 1, but your tax ID belongs to you personally.
✓ The Fix: Line 1 must match the tax return EXACTLY. If you are a Sole Prop, Line 1 is your personal legal name. Put your business name on Line 2.
❌ Mistake #2: LLCs Checking "C-Corp"
You have an LLC, so you assume it's a Corporation. This is often incorrect for tax purposes.
✓ The Fix: Most single-member LLCs are "Disregarded Entities." You usually check the Individual/Sole Prop box (or the LLC box with 'D' status), not C-Corp, unless you filed Form 8832.
❌ Mistake #3: Typo in the SSN/EIN
Transposing two numbers (writing 98 instead of 89) causes an instant mismatch with IRS records.
✓ The Fix: Double-check your TIN against your Social Security card or CP575 letter. We use the IRS TIN Matching database to catch this before you submit.
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